For those of you not familiar, I have written on this extensively. And, despite the fact that I think it will be a huge expenditure of effort by issuers of proxies and that I think it will provide little value to shareholders and the public generally, it's still the law and it becomes a requirement in the upcoming proxy season.
In a nutshell, determination of the pay ratio will follow this process:
- Identify the CEO (that should be easy)
- Identify the employee in the controlled group globally whose annual total compensation (a term of art including almost all forms of current and deferred compensation) when ranked sequentially among all employees falls right in the middle of that ranking
- Determine the annual total compensation for the CEO (you're doing this for the proxy already)
- Determine the annual total compensation for the median compensated employee
- Determine the ratio of the two
You may be wondering at this point where the complexities may lie; that is, in what situations are you more likely to want to consider outsourcing this determination than doing it yourself. Consider these as complicating factors:
- You operate in multiple countries
- You sponsor multiple pension plans perhaps in multiple countries
- You provide equity compensation broadly
- You provide other unusual forms of compensation
- You are afraid for whatever reason that your pay ratio will be high enough to garner unwanted negative publicity and you'd like guidance on managing the message
If you do have any of those situations, I'd suggest you consider seeking outside help. After all, this sort of data manipulation and these sorts of calculations are likely not in your core competencies. And, if they're not, I'd love to find a way to make your determination of the pay ratio less painful for you.